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Setting up Microsoft Class Teams

The Learn Ultra and Microsoft Teams synchronisation allows you to create a Class Team that automatically synchronises with your course in Blackboard Learn Ultra. Once setup Learn Ultra will keep the membership of your Class Team up to date, ensuring changes to both the students and staff members enrolled on the course are reflected within the synchronised Class Team.

This guide is aimed at staff who are looking to set up Microsoft Class Teams site directly from their Learn Ultra course via this Teams integration as an extension for individual or group formative or in-class activities. See the guidance on what you can use Microsoft Teams integration for.

Enabling the Microsoft Class Teams experience for your course, is entirely optional. Note that, your Blackboard course should still contain the core content, links to reading lists, embedded lecture recordings and summative assessments.

Please note that the synchronisation is unidirectional, so any users added and/or removed from the Class Teams will not be reflected in Learn Ultra, please ensure you make such changes in Learn Ultra course.

Teams integration in Learn Ultra

  1. Open your Courses and select the course in which you want to enable Microsoft Teams Class.
  2. Select Enable Microsoft Teams below the Microsoft Teams icon, in the Details & Actions menu of the Learn Ultra course.
    Learn Ultra's Details and Actions menu with Microsoft Teams - Enable Microsoft Teams highlighted in red
  3. On the pre-synchronisation screen, select the Sync with Microsoft Teams button. It will trigger the roster synchronisation process. This screen also offers information on what the integration will provide.
    Microsoft Teams set up screen with 'Sync with Microsoft Teams' button highlighted in red
    This can take up to 15 mins to complete. The Class Teams link will be greyed out whilst the synchronisation process is taking place. You may need to refresh the page after completion. 
    Learn Ultra's Details and Action menu with the link under Microsoft Teams - 'Setting up teams' greyed out
  4. Select Open Microsoft Teams option from the Details & Actions menu after the synchronisation process is complete.
    Learn Ultra's Details and Action menu with the link under Microsoft Teams changed to 'Open Microsoft teams' is highlighted in red
  5. The pop up will allow you to launch and access the Class Teams site created for the Learn Ultra Course.
    Microsoft Teams Classes page /integration displaying the link as block for users to click
  6. Select to open the Class Teams and choose between your desktop or browser applications. 
  7. Choose between Upload Class Materials, Set Up Class Notebook or Start a Conversation, among other options to start using your course’s Microsoft Class Teams.
  8. Activate the Class Teams site per Microsoft guidelines, before students can access, within the Teams interface. This is a default setting in Microsoft Teams.
    The Microsoft Teams Class site launched in Teams app with a message at the top '4 students are waiting to join and Activate button' highlighted in red
  9. Once set up, both staff and students can access the course’s Teams site via the Open Microsoft Teams link in Learn Ultra or directly from Teams (Note: Look out for a Teams site by the same name as your course.)

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